Cancellation Policy – Any company cancelling prior to August 19th will receive a refund less a $100 cancellation fee and any credit card processing fees. If an attendee cancels after August 19th or does not come to the event after registering there will be no refund.
Early Closing – Exhibits may not be closed, dismantled, or partially dismantled prior to the closing of the show.
Acts of God – When an “Act of God” or any other cause not within the control of Maine Skiing Inc makes it impossible to permit the exhibitor to occupy the premises or to demonstrate his/her equipment, then in such cases, Maine Skiing Inc and the host ski area, its owners, officers, agents, and employees are jointly released from any and all claims for damages which may arise.
Booth Standards – All pertinent fire codes, laws, ordinances, and regulations pertaining to health fire prevention and public safety shall be strictly obeyed. Nothing shall be nailed, stapled, taped, or otherwise affixed to walls, floors, or any part of the exhibition rooms. All necessary measures for protection of the buildings, equipment, and furniture shall be at the expense of the exhibitor.
Hold Harmless – Maine Skiing Inc and the host ski area, its owners, authorized representatives, employees, or agents, as well as any affiliated hotels, inns, or ski products or service companies shall not be responsible for any injuries which may arise to the exhibitor, authorized representatives, employees, agents, guests, or invitees during the course of the tradeshow or while participating in any activities including skiing. The exhibitor agrees to indemnify and hold harmless Maine Skiing Inc, and the host ski area, its owners, authorized representatives, employees, or agents, as well as any affiliated hotels or inns from injury or loss caused to any authorized representative, employee, agent, or guest of the exhibitor during the tradeshow and in connection with any activities regardless of the nature or cause. In addition, the exhibitor, authorized representatives, employees, or agents agree to indemnify and hold harmless Maine Skiing Inc, the host ski area, affiliated hotels, and inns from injury to any person or property resulting from action or inaction on the part of the exhibitor, its authorized representatives, employees, or agents. This relates to any and all activities carried on by the exhibitor, its authorized representatives, employees, and agents during the course of the tradeshow.
Certificates of Insurance – Exhibitors must name Maine Skiing Inc, New England Summit and the host show site as additional insured on their policy with minimum coverage as follows: Comprehensive General Liability (including applicable, umbrella liability coverage), including broad form contractible liability coverage, personal injury, completed operations, and broad form property damage. Limits of liability shall be a combined single limit of liability of $1 million per occurrence. Workers’ Compensation Coverage–Statutory Benefits, including $100,000 employers liability coverage, with a policy provision containing the “All states endorsement. “